Who it’s for
- RTM companies and RMCs preparing for their AGM.
- Volunteer directors who want cleaner governance support.
- Companies with recurring quorum, notice or follow-up problems.
Block management
AGM Management
Annual meetings run properly. Cleaner governance, clearer records, less director friction.
For RTM companies and RMCs where quorum, notices, minutes, voting and post-meeting follow-up need more control than a basic admin exercise.
What’s included
- Meeting planning and agenda support.
- Notice, attendance and proxy administration.
- Meeting support, minute preparation and follow-up.
- Governance visibility for directors and members.
Sits outside the brief
- Company secretarial work beyond agreed meeting-related actions.
- Specialist legal advice on disputed resolutions or member challenges.
- An assumption that every company can run hybrid meetings without article review.
What the proposal sets out
- The proposal sets whether the brief is preparation only, live support, or full end-to-end AGM administration.
- Articles and company-specific voting requirements are reviewed before we start.
- Specialist legal or secretarial work stays separate unless agreed.
Where buildings go wrong
The recurring problems we’re built to fix
Changing managing agents only helps if the new one actually fixes the underlying problems.
Poorly planned meetings creating confusion or governance risk.
Proxy handling and quorum left too late.
Minutes, filings or follow-up actions drifting after the meeting.
How it works
Visible from the start
How we stabilise the building file, reset responsibilities, and start the recurring management rhythm.
Step 1
Review the governance
We check articles, notice periods, quorum, agenda and the financial and management material to be presented.
Step 2
Run the process
Notices, attendance, proxies, meeting support and voting are managed in a controlled way.
Step 3
Close the file
Minutes are issued, resolutions recorded and follow-up actions routed clearly after the meeting.
Specialist detail
What this specialist service covers
The scope, controls and delivery detail that matter before you appoint anyone.
Before the meeting
Articles, notice period, agenda, budgets, accounts, quorum and member communications are all reviewed in advance so the meeting is properly convened and the company isn't improvising governance on the day.
During and after
Attendance, proxies, resolutions, minutes and post-meeting actions are documented clearly. You end up with a reliable record of what happened, and what needs filing or following up.
FAQs
Questions directors, freeholders and RMC boards usually ask
What’s next
Looking after a building? Tell us about it.
The building type, the current setup, the issues that need fixing first, and we’ll come back with a proper proposal.